FREDERICKSBURG, VA VENDOR FORM: APRIL 30-MAY 2

Hello, Vendors!

Thank you for your interest and support of our show! Spring 2027 vendor registration is now OPEN!

Current vendors will receive first right of refusal for their space before we begin filling spots with new vendors.

A few important notes:

* If accepted, you will receive an invoice within 7–10 business days of submitting your application.
* A 50% deposit is required immediately to secure your space.
* We are currently FULL in the following categories:Ball Pythons, Crested Geckos, Caging Suppliers, 3D Printing Vendors, Feeder Vendors, including rodents, crickets, etc.

If you fall into one of these categories, you are still welcome to submit an application to be added to our waitlist.

We appreciate your support and look forward to another amazing show in Spring 2027!

ACCEPTANCE AND PAYMENT POLICY: 

Once your application has been reviewed and approved, you will receive an acceptance email, text confirmation, and invoice within seven business days. When you receive your invoice, we need a 50% deposit to secure your space within 1 week, and the remainder will be due on the due date of your invoice. TABLES ARE NOT GUARANTEED UNTIL INVOICES ARE PAID. 

If you do not receive a response within that time frame, your application has been automatically added to our waitlist, and we will contact you if a space becomes available.

We look forward to another incredible event in Fredericksburg and appreciate your interest in joining us!

* Country
* State/Province

Please note: Only the items listed on your application are approved for display and sale. If you bring products, animals, plants, or other merchandise that were not disclosed in your application, show management reserves the right to require their removal from your booth. This policy is especially important for maintaining vendor diversity and applies to all categories, including vendors displaying or selling 3D-printed products that were not included in their approved application.

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SHOW DETAILS
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We provide you with all the 8ft tables included in your booth space, and 2 chairs. Tables are 8ftx30in. Most areas have pipe and drape. 

Single booth: 10ft long x 10ft deep space, 1 table

Double booth: 20ft long x10ft deep, 2 tables

Corner booth (L-shaped): 10ft long x 12ft deep, 2 tables

Triple booth: 30ft long x 10 ft deep, 3 tables

End cap (U-shaped): 20ft wide, 12ft deep, 4 tables

End cap XL (U-shaped): 20ft wide, 6 tables

Baller booth (U-shaped): 20ft wide, 8 tables

*larger table arrangements can be requested

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TO ENSURE YOU GET YOUR INVOICE OR COMMUNICATION FROM US, PLEASE COPY AND PASTE THIS EMAIL BELOW INTO YOUR CONTACTS ON WHAT EVER EMAIL BASE YOU'RE USING
emailsupport@mailbiz1.zibster.com 
TERMS AND SHOW INFO

ATTENTION FREDERICKSBURG VENDORS! 

We are currently working on table space and show diversity. Filling out this form doesn't guarantee the table space, but PLEASE fill out the form so we can move you forward as space is being mapped out!! We will contact you and send an invoice to guarantee your space. You must pay the invoice to secure your space.

FREDERICKSBURG VA | CONVENTION CENTER

APRIL 30-MAY 2, 2027

2371 Carl D Silver Pkwy, Fredericksburg, VA 22401
 
HOTEL INFO (BLOCKS ARE NOT OFFERED IN THIS AREA, AS THE DAY-TO-DAY RATES ARE LESS EXPENSIVE THAN THE BLOCK)
- Extended Stay America | 1065 Hospitality Ln, Fredericksburg, VA 22401 | (540) 693-0001
- Hampton Inn | 1080 Hospitality Ln, Fredericksburg, VA 22401 | (540) 786-5530
- Hilton Garden Inn | 1060 Hospitality Ln, Fredericksburg, VA 22401 | (540) 548-8822
- Hyatt Place | 1241 Emancipation Hwy, Fredericksburg, VA 22401 | (540) 654-3333 
 
HOURS
FRIDAY, APRIL 30, 2027
Vendor Setup: 1pm-8pm
VIP Entrance: 4pm-7pm
***it is optional for vendors to stay for VIP, but we highly encourage our vendors to stick around!
 
SATURDAY, MAY 1, 2027
Vendor Setup: 7am-9am
Show Hours: 9am-5pm
VIP Entrance: 9am-10am
General Admission Entrance: 10am-5pm
 
SUNDAY, MAY 2, 2027
Vendor Setup: 9am-10am
Show Hours: 10am-4pm
General Admission Entrance: 10am-4pm
Vendor Teardown: 4pm-8pm 
 
VENDOR PARKING & LOAD IN/OUT
A map with directions of where to load in and out will be provided via email to our vendors. For vendors shipping pallets, please contact us directly to help ensure delivery dates/times correspond with the venue staff. 
 
TABLES
The tables are 8ft x 30 inches. Each booth comes with two chairs. You will need any and all tablecloths/banners, etc., and you will need any extra tables for your display. We provide the number of tables for your booth space.
 
BADGES 
1 per table - 4 max with any booth size over four tables; extra vendor badges can be purchased. (for example, a double booth will receive 2 badges, a triple booth will receive 3 badges). 
 
ELECTRICITY
Electricity is $75. Please remember to select electricity above. The venue sets the price on electricity.    
 
SHARING BOOTHS
Please make sure to let us know if you are vending with another vendor. You will need permission to do so, and we will need a vendor form from that vendor and we will need to know how you all would like to be invoiced. Each vendor within a booth must have clear and visible signage.
 
RULES
First, we want our vendors to have a fun and successful show. This list of rules lists things that, if not abided by, can result in legal issues. Please work with us to throw a successful show: 
   1.  All table placements are well-mapped and planned. We will try to accommodate any requests, but your table placement is final.
   2. All vendors must have signage to display clearly and correctly who they are. (Banners, Tablecloth, Signs, Placards).
   3. Please ensure your displays allow adequate space for your animals—no cramming animals into deli cups or displays.
   4. Your booth is your booth; please keep your products, animals, and displays within your space. Don’t block the aisles or interfere with other booths. 
   5. Only established animals are allowed. Quarantine your imports and ensure they are healthy and thriving. Do not bring animals that are considered too young to sell.
   6. PLEASE keep the peace: disturbances between vendors, staff, or attendees will not be tolerated.
   7. NO MITES will be tolerated. If we see or hear of animals being sold with MITES, you will be asked not to return to the show
 
Vendors, please plan to stay the entirety of the listed show hours. If something requires you to leave early, please contact a show promoter and talk it through! 

Virginia State Regulations as we have found them , please do research on what you vend 

Restricted Animals:
All species of Alligator, Crocodile, Caiman & Gavial
Brown Tree Snake ( Boiga irregularis )
All species of rodents native to Africa
Prairie Dogs

Virginia Dept of Wildlife Resources website is here:  https://dwr.virginia.gov/

The following native species (morphs included) require a seller’s license:
Corn Snakes
Mole Kingsnakes
Eastern kingsnakes
This license costs $10.00 and runs Oct 1st. thru Sept 30th.

All permits require a 30 day turn around !!!!

Contact person for Licenses is:
Diane Waller – 804-367-9588

PLEASE REMEMBER TO ADD OUR EMAIL POSTED ABOVE TO YOUR CONTACTS !!!
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Thank you for submitting your VA Spring 2027 vendor application!

Thank you for your interest and support of our show. If you are accepted into our show, you will receive an invoice within 7 days of your submission, as well as an acceptance email. We will need a 50% deposit to hold your spot, and the remainder paid by the due date on your invoice. Your spot is not guaranteed until your invoice is paid in full. 

If you do not receive an invoice or acceptance letter within 7 days, we have chosen to waitlist you. 

Please check your email and spam email for your invoice. We also send out weekly text message invoice reminders. 

Thank you,

The Team at AARPE

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